Skip to main content

NGO Job Openings: Administrative and Logistics Assistant at Finpact Development Foundation (FINDEF) And Office Adminstrator at Frederick Eze Foundation.

Finpact Development Foundation (FINDEF) is an indigenous non-governmental organization. Our focus is on delivering lasting value through the work we do, making us trusted advisors to all our partners. We are actively involved in the food security, livelihood and education projects, as well as government-led NGO coordination committee platform. Our local presence, capacity, experience, relationships, understanding of local culture and context are all major factors that enable us deliver humanitarian response. We are guided by humanitarian principles and our working philosophy with partners includes commitment to transparency, accountability, shared goals, honesty and trust. We keep a fast paced environment where self-motivated and independent Individuals who are looking to constantly develop themselves thrive well. We pride ourselves in working at hard to reach communities while maintaining keen focus on culture and management structures that support excellent interaction with partners and stakeholders.

We are recruiting to fill the position below:

Job Title: Administrative and Logistics Assistant

Location: Katsina

Purpose / Role

The Administrative and Logistics Assistant plays a crucial role in managing and delivering the Administrative and Logistics portfolio.
They will handle a variety of administrative tasks and work with the Head of Corporate Service and Logistics Manager to ensure high-level performance in the organization.
Reporting to the Logistics Manager, the administrative and Logistics Assistant will support the Logistics and Admin department in achieving organizational goals and ensuring compliance obligations are met through staff management, recruitment filing, and training organization in the intervention area.
They will also be responsible for maintenance, installation of IT equipment, and personnel facilitation for the Katsina office and sub-bases according to FINDEF guidelines.
Additionally, they will oversee the handling and transportation of personnel, materials, and equipment to and from Katsina.
The ideal candidate for this role possesses a strong ethical framework, understands confidentiality, and has demonstrated integrity, accountability, and a strong work ethic.

Responsibilities
Administration:

Prepare all administrative documents such as internal notes, regulations, and memos at the field level with coordination at the HQ level etc. 
Organize meetings with authorities of senior management & area coordinators. 
Follow up on Legal-related issues, in coordination with HQ HR dept. 
Ensure compliance of FINDEF to legal requirements of the area of intervention. 
Management of FINDEF premises lease & ensure contract updated and renewal details are communicated for each premises; 
Manage FINDEF office and Guest House, the guests in GH and set regular follow-up/management regarding payment with Finance.
Reply to phone calls 
Register visitors’ name 

Human Resources:

Management of public holidays & keeping informed all bases/staff. 
Control and check the attendance sheet of staff and arrangement of monthly reports for salary payments; 
Management/Follow up of staff leaves, provide necessary forms for staff, while needed 
Supervise the work of Cleaners in the Office and GH

Filing:

Create a standard FINDEF Admin/Logistics filing system (include official correspondences, premises contracts, follow-up, recruitment process documents etc. 
Create a personal folder system for area staff. 
Send area staff personal folder relevant documents on the 1st week and 18th of every month to the HQ HR dept. 
Ensure that the personal folder database has been updated regularly.

Procurement / IT equipment:

Document newly procured IT items including updating of soft record. 
Allocation of proper IT/Asset code to the newly procured asset. 
Transferred assets (one base to another) need to be documented both in hard and soft. Soft copies should reflect dispatched documents. 
Ensure that all hardcopies of Assets List and Assets Maintenance Sheets are printed and updated. 
Control tag and ensure the identification of IT Assets is clear for all IT equipment kept in the bases or office area. 
Control and consolidate at a base level the Monthly IT Equipment Follow-Up report, to be sent to LM monthly, every 5th of each month. 
Manage all staff computers and e-mail back-ups monthly, clean all urn-necessary data 
Install any software for staff based on office need upon approval decision by LM. 
Ensure the repairing and maintenance of any internet or communication problem based on activity under his responsibility; 
Keep the internet working all the time

Fleet and Fuel Management:

Account for the overall compliance with the delivery and fleet management procedures (Monthly transport / Fuel Consumption report).
Follow up and Check daily Log Books filled in by Drivers.
Collecting copies of all Log Books regularly. 
Control the In and out movements of all vehicles (FINPACT and Rented) with a movement register controlled by guards or a specific setup of the base; 
Responsible for making sure that every vehicle has having First aid box, fire extinguishers, toolbox, and equipment bag all the time 
Above items to be physically checked in each vehicle regularly 
Manage and control running costs of the base's fleet (fuel, maintenance and repairs), including generators; 
Supervise parking lot and control that vehicles are properly parked within FINPACT premises if required. 
Take responsibility for the roaster and management of drivers before field movement. 
Ensure that every driver has having cell phone & contacts list updated; 
Follow up and daily maintenance of the Vehicle Tracking Sheet of all drivers under his or her responsibility.

Qualifications

Bachelor's Degree in Economics, Social Science, Business Administration, or equivalent Diploma. 
Graduates of relevant fields are encouraged to apply. 
Two (2) to three (3) years of administrative experience related to HR, or logistics Procurement service. 
Strong communication and teamwork skills. 
Commitment to humanitarian principles and values. 
Applicants must be based in Katsina.  


Next Job 

Frederick Eze Foundation is a non-governmental body established to render intervention in areas of educational activities, health, water and sanitation, medical assistance, human capacity development, economic empowerment, wealth creation and innovations. Scholarship opportunities to underprivileged children etc

We are recruiting to fill the position below:

Job Title: Office Adminstrator

Location: Lekki, Lagos
Employment Type: Full-time

Job Summary

We are seeking a highly organized and detail-oriented Office Administrator with a minimum of 3 years of experience in administration.
The ideal candidate will manage daily office operations, support the management team, and ensure the efficient functioning of the office.
Key Responsibilities

Office Management:

Oversee daily office operations, including managing office logistics.
Ensure a well-organized and efficient office environment.

Administrative Support:

Provide administrative support to the management team, including scheduling meetings, managing calendars, and preparing documents.
Assist with travel arrangements, expense reports, and correspondence.

Document Management:

Manage and maintain company records, including contracts, legal documents, and project files.
Ensure all documentation is accurately filed, easily accessible, and up-to-date.
Communication

Serve as the primary point of contact for internal and external communications.
Handle phone calls, emails, and inquiries with professionalism and efficiency.

Project Coordination:

Assist in the coordination of construction projects, including tracking timelines, budgets, and project deliverables.
Liaise with contractors, and clients as needed.
Compliance and Reporting:

Ensure compliance with company policies and procedures, as well as industry regulations.
Prepare regular reports on office operations, project status, and administrative activities.

Qualifications

Bachelor’s degree or HND in Business Administration, Office Management, or a related field is preferred.
Minimum of 3 years of experience in an office administration role within an organised institution/establishement.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with project management tools and office equipment.
High level of professionalism and attention to detail.
Ability to work independently and as part of a team.
Problem-solving mindset with a proactive approach.

Method of Application
Interested and qualified candidates should send their CV to: hello@pgkltd.com using the Job Title as the subject of the mail.


 



 

Comments

Popular posts from this blog

Job Openings: Mechanical Technician and Instrument Technician at Chevron Nigeria Limited (CNL)

Chevron Nigeria Limited (“CNL”) is a leading integrated energy company. CNL operates under a joint venture arrangement with the Nigerian National Petroleum Company Limited. CNL and its affiliates in Nigeria have assets on land and in near offshore regions of the Niger Delta, and interests in non-operated fields as well as extensive interests in deep water operations in Nigeria. CNL upholds integrity, trust, diversity, and ingenuity as a company and among its employees. We strive to provide equal opportunities to all qualified individuals in our recruitment process in accordance with applicable laws and regulations. We are recruiting to fill the position below: Job Title: Mechanical Technician Job Requisition ID: R000060255 Location: Escravos, Delta Job type: Full-time Job Description Summary The Mechanical technician role installs, tests, inspects, maintains, repairs, overhauls and calibrates mechanical equipment, ensuring the equipment is maintained in compliance with Chevron procedur...

Job Opening: Graduate Engineers at Seflam SGL Limited (Rivers & Lagos)

Seflam SGL Limited is an indigenous provider of Engineering, Procurement, Construction and Installation (EPCI) services in West Africa with over 17 years experience servicing Oil and Gas majors including ExxonMobil, Chevron, Total and Shell. Our mission is to help our Clients achieve the highest level of safety, quality and valued added results at optimal cost in the execution of our Projects. We are recruiting to fill the position below: Job Title: Graduate Engineer Locations: Port Harcourt, Rivers and Lagos Employment Type: Full-time Description Are you Passionate and ready to jumpstart your career in Engineering? We have opportunities for HND Engineering Graduates. Requirements Candidates must be a graduate (HND) from 2022 to 2024 in any of the following courses: Civil Engineering, Mechanical Engineering, Electrical Engineering, Electronics Engineering, Instrumentation Engineering, Petroleum Engineering, Structural Engineering, Telecommunication Engineering, Mechatronic Engineering....

NGO Job Opening: Nigeria Customer Experience Coordinator at One Acre Fund

One Acre Fund, founded in 2006, supplies 1 million smallholder farmers with the agricultural services they need to make their farms vastly more productive. Our 8,000+ team is drawn from diverse backgrounds and professions. With operations across six core countries in Africa, we make farmers more prosperous by providing quality farm supplies on credit, delivered within walking distance of farmers’ homes, and agricultural training to improve harvests. On average, the farmers we serve harvest 50 percent more food after working with One Acre Fund. We are recruiting to fill the position below: Job Title: Nigeria Customer Experience Coordinator Location: Minna, Niger Preferred Start Date: As soon as possible About the Role We are looking for a passionate Customer Experience Coordinator, who will manage the primary points of contact for our customers, ensuring every interaction is an outstanding experience. You will manage inquiries, resolve complaints, and proactively reach out to customers ...

Job Openings: HSE Specialist and HR Generalist at Chevron Nigeria Limited (CNL)

Chevron Nigeria Limited (CNL) is one of the largest oil producers in Nigeria and one of its largest investors. In Nigeria, we operate under a joint-venture arrangement with the Nigerian National Petroleum Corporation (NNPC) for the onshore and offshore assets in the Niger Delta region. Chevron also has extensive interests in multipartner deepwater operations. We operate the Agbami Field, one of Nigeria’s largest deepwater discoveries. We also have a nonoperated interest in the Usan Field. We are recruiting to fill the position below: Job Title: HSE Specialist Job Requisition ID: R000059318 Location: Lagos Job type: Full-time Job Description Summary Ensures worksite safety and compliance with Health, Safety and Environmental (HSE) regulations. Demonstrate a strong ability to identify hazards, conduct risk assessments and implement effective control measures. Proficient in training personnel on HSE principles and conducting inspections/audits to ensure continuous improvement. Collaborate...

NGO Job Opening: Program Officer - OVC at the Institute of Human Virology, Nigeria (IHVN)

The Institute of Human Virology Nigeria (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis (TB) and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. We are recruiting to fill the position below: Job Title: Program Officer - OVC Location: Katsina Scheduled Work Time: Monday – Friday (Flexibility, willing to travel and work weekends) Reports to: Regional Manager /Program Manager-OVC Description and Objectives The Program Officer OVC under the supervision of the Regional Manager and Program Manager, he/she will be responsible for facilitating direct field level implementation of OVC interventions, including identification and enrolment of OVC beneficiaries and their caregivers, identification of OVC eligible for preventive interventions, management of clinical schedules and mobilization and referral of beneficiaries for serv...

Job Openings: Customer Service Agent at Denna Rossi Limited (DRL). Business Development Executive at HRM & Logistics Support Services

Denna Rossi Limited (DRL) is a Fast Moving Consumer Goods company (FMCG) with registered head office in Port Harcourt, Nigeria The "IVANA" name is a registered Trade Mark in the category of all beverages containing fruit juices, drinks. Bottled water, flavored water and table wine are equally registered brands. Other products to be distributed by the company which are basically wines and cocktail drinks are Domkeller red and white wine, Ibiza cocktail (red and white), Adelisa Champagne and Celine Red Wine (Non-alcoholic). Our Mission is: "To deliver the highest value to our customers, distributors, agents , employees and shareholders as the leading beverages and distribution company while helping all to live healthy lives". We are recruiting to fill the position below: Job Title: Customer Service Agent Location: Port Harcourt, Rivers Employment Type: Full Time Job Brief We currently seek a customer-oriented service representative to join our team. Our target is to e...

NGO Job Openings: Cleaner at Medecins du Monde (MdM) (Salary 150,000 - 200,000). Data Supervisors - Outlet Survey at Malaria Consortium (8 Openings)

Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016. We are recruiting to fill the position below: Job Title: Cleaner Location: Kastina Employment Type: Full-time Job Summary Under the responsibility of the HR/Admin Officer and with technical links with the logistic department, the Cleaner is responsible for Cleaning and maintaining, MDM Offices and Guest Houses and the premises  S/He works within the organization policies and procedures in order to guarantee rigorous...

UAC Foods Limited Management Trainee Program 2024. Management Specialist at UAC Foods Limited

UAC Foods Limited is a leading manufacturer and Marketer of tasty, nourishing convenience foods. The business is a joint venture between UACN Plc of Nigeria with 51% equity stake and Tiger Brands of South Africa with 49%. We are a quality conscious company and always aim to add value to our consumers with our rich basket of Snacks, Beverage and Dairies products. Our foremost act of social responsibility is the nutritious, hygienic and safe products that we consistently give to Nigerians. Staffed with the right people in key Technical, Production and Customer Service Units coupled with our rich culture of innovation spanning many years, we have remained a dominant player in the food industry. Our company pioneered the Sausage Roll market in 1952 and for over 50 years, Gala has kept Nigerians going in their journey to success. Applications are invited for: Title: Management Trainee Program Location: Nigeria Job Type: Full-time Requirements Candidates should possess a B.Sc. or HND with a ...

Opportunity For Young Graduates: Graduate Management Trainee and Packaging Manager at International Breweries Plc.

International Breweries Plc - Our Dream is to bring people together for a better world. Beer, the original social network, has been bringing people together for thousands of years. We are committed to building great brands that stand the test of time and to brewing the best beers using the finest natural ingredients. Our diverse portfolio of well over 400 beer brands includes global brands Budweiser, Corona and Stella Artois; multi-country brands Beck’s, Castle, Castle Lite, Hoegaarden, and Leffe; and local champions such as Aguila, Bud Light, Jupiler, Klinskoye, Modelo Especial, Quilmes, Skol, and Victoria. We are recruiting to fill the position below: Job Title: Graduate Management Trainee Location: Nigeria Employment Type: Full Time Job Summary Our Graduate Management Trainee (GMT) Program is an important pipeline to unleash that potential - developing future leaders to ensure our business is ready to meet the moment. Since inception, our GMT program has resulted in over 2,300 hires...

Job Opening: Medical Administrative Assistant (Remote) at Placid Health Limited

Placid Health Limited - Our mission is to provide the best mental health care in a compassionate environment through telehealth. We offer expert diagnosis and treatment of adolescent and adult psychiatric disorders including anxiety, depression, ADHD, bipolar disorder, chronic stress, and panic disorder. We are recruiting to fill the position below: Job Title: Medical Administrative Assistant Location: Remote Employment Type: Full-time Job Description Perform administrative tasks remotely to support healthcare operations, ensuring efficient and organized patient care while gaining practical experience in medical administration. Job Roles: Administrative Support Patient Services Data Management Communication Digital Organization. Detailed Job Functions Answer and direct phone calls, respond to voicemails, and manage email correspondence Manage electronic health records (EHRs), update patient demographics, and schedule appointments Process payments, verify insurance, and handle billing i...