NGO Job Openings: Administrative and Logistics Assistant at Finpact Development Foundation (FINDEF) And Office Adminstrator at Frederick Eze Foundation.
Finpact Development Foundation (FINDEF) is an indigenous non-governmental organization. Our focus is on delivering lasting value through the work we do, making us trusted advisors to all our partners. We are actively involved in the food security, livelihood and education projects, as well as government-led NGO coordination committee platform. Our local presence, capacity, experience, relationships, understanding of local culture and context are all major factors that enable us deliver humanitarian response. We are guided by humanitarian principles and our working philosophy with partners includes commitment to transparency, accountability, shared goals, honesty and trust. We keep a fast paced environment where self-motivated and independent Individuals who are looking to constantly develop themselves thrive well. We pride ourselves in working at hard to reach communities while maintaining keen focus on culture and management structures that support excellent interaction with partners and stakeholders.
We are recruiting to fill the position below:
Job Title: Administrative and Logistics Assistant
Location: Katsina
Purpose / Role
The Administrative and Logistics Assistant plays a crucial role in managing and delivering the Administrative and Logistics portfolio.
They will handle a variety of administrative tasks and work with the Head of Corporate Service and Logistics Manager to ensure high-level performance in the organization.
Reporting to the Logistics Manager, the administrative and Logistics Assistant will support the Logistics and Admin department in achieving organizational goals and ensuring compliance obligations are met through staff management, recruitment filing, and training organization in the intervention area.
They will also be responsible for maintenance, installation of IT equipment, and personnel facilitation for the Katsina office and sub-bases according to FINDEF guidelines.
Additionally, they will oversee the handling and transportation of personnel, materials, and equipment to and from Katsina.
The ideal candidate for this role possesses a strong ethical framework, understands confidentiality, and has demonstrated integrity, accountability, and a strong work ethic.
Responsibilities
Administration:
Prepare all administrative documents such as internal notes, regulations, and memos at the field level with coordination at the HQ level etc.
Organize meetings with authorities of senior management & area coordinators.
Follow up on Legal-related issues, in coordination with HQ HR dept.
Ensure compliance of FINDEF to legal requirements of the area of intervention.
Management of FINDEF premises lease & ensure contract updated and renewal details are communicated for each premises;
Manage FINDEF office and Guest House, the guests in GH and set regular follow-up/management regarding payment with Finance.
Reply to phone calls
Register visitors’ name
Human Resources:
Management of public holidays & keeping informed all bases/staff.
Control and check the attendance sheet of staff and arrangement of monthly reports for salary payments;
Management/Follow up of staff leaves, provide necessary forms for staff, while needed
Supervise the work of Cleaners in the Office and GH
Filing:
Create a standard FINDEF Admin/Logistics filing system (include official correspondences, premises contracts, follow-up, recruitment process documents etc.
Create a personal folder system for area staff.
Send area staff personal folder relevant documents on the 1st week and 18th of every month to the HQ HR dept.
Ensure that the personal folder database has been updated regularly.
Procurement / IT equipment:
Document newly procured IT items including updating of soft record.
Allocation of proper IT/Asset code to the newly procured asset.
Transferred assets (one base to another) need to be documented both in hard and soft. Soft copies should reflect dispatched documents.
Ensure that all hardcopies of Assets List and Assets Maintenance Sheets are printed and updated.
Control tag and ensure the identification of IT Assets is clear for all IT equipment kept in the bases or office area.
Control and consolidate at a base level the Monthly IT Equipment Follow-Up report, to be sent to LM monthly, every 5th of each month.
Manage all staff computers and e-mail back-ups monthly, clean all urn-necessary data
Install any software for staff based on office need upon approval decision by LM.
Ensure the repairing and maintenance of any internet or communication problem based on activity under his responsibility;
Keep the internet working all the time
Fleet and Fuel Management:
Account for the overall compliance with the delivery and fleet management procedures (Monthly transport / Fuel Consumption report).
Follow up and Check daily Log Books filled in by Drivers.
Collecting copies of all Log Books regularly.
Control the In and out movements of all vehicles (FINPACT and Rented) with a movement register controlled by guards or a specific setup of the base;
Responsible for making sure that every vehicle has having First aid box, fire extinguishers, toolbox, and equipment bag all the time
Above items to be physically checked in each vehicle regularly
Manage and control running costs of the base's fleet (fuel, maintenance and repairs), including generators;
Supervise parking lot and control that vehicles are properly parked within FINPACT premises if required.
Take responsibility for the roaster and management of drivers before field movement.
Ensure that every driver has having cell phone & contacts list updated;
Follow up and daily maintenance of the Vehicle Tracking Sheet of all drivers under his or her responsibility.
Qualifications
Bachelor's Degree in Economics, Social Science, Business Administration, or equivalent Diploma.
Graduates of relevant fields are encouraged to apply.
Two (2) to three (3) years of administrative experience related to HR, or logistics Procurement service.
Strong communication and teamwork skills.
Commitment to humanitarian principles and values.
Applicants must be based in Katsina.
Next Job
Frederick Eze Foundation is a non-governmental body established to render intervention in areas of educational activities, health, water and sanitation, medical assistance, human capacity development, economic empowerment, wealth creation and innovations. Scholarship opportunities to underprivileged children etc
We are recruiting to fill the position below:
Job Title: Office Adminstrator
Location: Lekki, Lagos
Employment Type: Full-time
Job Summary
We are seeking a highly organized and detail-oriented Office Administrator with a minimum of 3 years of experience in administration.
The ideal candidate will manage daily office operations, support the management team, and ensure the efficient functioning of the office.
Key Responsibilities
Office Management:
Oversee daily office operations, including managing office logistics.
Ensure a well-organized and efficient office environment.
Administrative Support:
Provide administrative support to the management team, including scheduling meetings, managing calendars, and preparing documents.
Assist with travel arrangements, expense reports, and correspondence.
Document Management:
Manage and maintain company records, including contracts, legal documents, and project files.
Ensure all documentation is accurately filed, easily accessible, and up-to-date.
Communication
Serve as the primary point of contact for internal and external communications.
Handle phone calls, emails, and inquiries with professionalism and efficiency.
Project Coordination:
Assist in the coordination of construction projects, including tracking timelines, budgets, and project deliverables.
Liaise with contractors, and clients as needed.
Compliance and Reporting:
Ensure compliance with company policies and procedures, as well as industry regulations.
Prepare regular reports on office operations, project status, and administrative activities.
Qualifications
Bachelor’s degree or HND in Business Administration, Office Management, or a related field is preferred.
Minimum of 3 years of experience in an office administration role within an organised institution/establishement.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with project management tools and office equipment.
High level of professionalism and attention to detail.
Ability to work independently and as part of a team.
Problem-solving mindset with a proactive approach.
Method of Application
Interested and qualified candidates should send their CV to: hello@pgkltd.com using the Job Title as the subject of the mail.
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