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NGO Job Openings: Finance & Admin Officer at Heartland Alliance Limited / GTE (HALG). Human Resources (HR) Assistant at International NGO Safety Organisation (INSO)

Heartland Alliance Limited / GTE (HA) is an indigenous non-governmental organization established to address the human rights needs of vulnerable persons in the society.

We are recruiting to fill the position below:

Job Title: Finance & Admin Officer

Location: Lagos Island, Lagos
Job Type: Full-time
Reports to: State Program Manager

Job Summary

The Finance and Admin Officer will be responsible for day-to-day financial as well as administrative-related concerns on the project within the state.
The incumbent will work closely with the Zonal Manager in ensuring activity expenditures are allowable, allocable, and reasonable and that financial reporting is accurate and submitted on time.
Essential Duties and Responsibilities

Provide guidance regarding all financial standard practices to all sub-recipients in the state.
Responsible for maintaining the interface between HALG and sub-recipient within the state to ensure accountability and the timely processing of sub-recipient funds.
Address account concerns, as they arise, in a timely and succinct manner and ensure compliance with donor standard practices.
Input data into QuickBooks on a daily and monthly basis.
Review monthly financial reports from sub-recipients before submitting them to the Finance Manager.
Coordinate fund requests and disbursement, verification, and reconciliation of financial statements of accounts of the office and partners.
Solely responsible for the custody and preparation of checks for payments after due approval has been obtained from the Regional Office and or the State Team Lead.
Undertake the receipt and payment of cash as directed by the Regional Office and or the State program Manager.
Coordinate the remittance of tax and pension contributions to the relevant tax authorities.
Ensure that proper office records are kept and maintenance of project asset register.
Generate activity budget and oversee the disbursement of petty cash after obtaining necessary approvals.
Co-locating with green housing partners when the need arises.
Supervise the Logistic Assistants and the Transport Assistants to ensure smooth management of operations.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or competency required:
Education and/or Experience:

Bachelor's Degree / HND in Accounting, Finance, or a closely related field.
Minimum of 4 years experience in accounting related to NGOs and community-level programs.
Excellent interpersonal and communication skills.
Independent judgment and discretion in completing assignments, seeking approval as appropriate.
Preferred Skills:

Familiarity with USAID-funded programs and non-governmental organizations in Nigeria.
Demonstrated ability to work independently with minimal supervision, to be able to accept and discharge substantial responsibilities, to prioritize work assignments, to meet deadlines, and to exercise professional judgment.
Other Competencies:

Time Management - Ability to prioritize tasks, manage time, and complete projects in a fast-paced, changing environment with minimal supervision.
Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively.
Adaptability - adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
Cultural Sensitivity - Respect the cultural environment in which a person is working and does not act in a manner that is outwardly offensive to the local community.
Non-discriminatory- Does not discriminate against persons based on sexual orientation or gender identity, age, preferred jobs, or behavioural habits.
Language Skills:

Excellent oral and written English communication skills.
Knowledge of Local Language preferred.
Demonstrated competency in public speaking.
Computer Skills:

Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, and PowerPoint.
Other software routinely used by Heartland Alliance.
Work Environment:

The noise level in the work environment is usually moderate.
The employee will be required to co-locate with local partners usually in the same office.
The employee is required to travel regularly to often insecure and limited resource environments.


Note: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


Next Job 


International NGO Safety Organisation (INSO) - Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

We are recruiting to fill the position below:

Job Title: Human Resources (HR) Assistant

Location: Abuja

Overall Purpose of Role

The HR Assistant supports the HR Officer/Operation Manager in the daily management of Human Resources services (recruitment, filing, staff integration, monitoring of contracts and absences, HRIS data entry, payroll preparation, communication with the competent administrative authorities) in close collaboration with HR Officer and Field Support Officer on the field bases.

Main Duties and Responsibilities
Recruitment:

Support in the recruitment process by providing administrative support HR Officer/OM (opening of positions, publication of offers, reception and pre-selection of applications, invitation to tests and interviews, management of responses to candidates, reference checks of the selected candidate).
Performs and coordinates pre-employment activities such as preparation of entry-into-service documentation and collection of supporting documentation.
Control the completeness of recruitment files and ensure electronic and physical archiving.

Integration and Orientation of New Employees:

Provides support to the HR Officer in preparation of employment contracts 
Provides support to HR Officer in organizing the integration of new employees 
Explains HR procedures and policies in accordance with INSO regulations (ROI, Code of Conduct, LEBS, SOP etc.)

Monitoring and Administration:

Maintains the database of national employees (entries, exits, absences) with particular attention to consistency and accuracy of data
Responsible for the constitution and archiving of personnel files (physical and electronic) in accordance with the INSO list of pre-established documents.
Monitor national staff contracts timelines and informs managers of their expiry and need for submission of POR for next steps (trial period, end of contract, renewal)
Provides administrative support to international staff and foreign visitors (visa, residence permit) 
Respond to basic standard enquiries and refer the most sensitive/complex to the HR officer/OM.
Liaise with Finance and local services responsible for all administrative procedures (registration, declaration and payment of taxes and contributions) on routine matters.

HR System:

Supports the HR Officer with accurate and timely entry of national staff data into HRIS 
Supports the HR Officer/OM in training staff on the use of HRIS.

Support in the Adminisrative Management of the Mission:

Assist the HR Officer/OM in relations with administrative authorities
Participate in the monitoring of regulations related to the local Labor laws.

Knowledge, Skills and Experience
Essential:

Minimum of two (2) years of experience in a similar position.
Minimum of Bachelor's Degree in the field of Management, Law, Administration, Human Resources or training deemed equivalent.
Excellent command of English (written and oral).
Good knowledge of Word, Excel and Outlook and other computer tools.

Value Added:

Experience with HRIS software
Interest and motivation to work in an NGO, respecting humanitarian values and principles

Personal Attributes:

High sense of discretion and confidentiality 
Ability to organize and manage priorities under the supervision of the HR Officer/Operation Manager.
Ability to process a large volume of information
Ability to work in a multicultural environment 
Attention to detail
Good interpersonal skills, teamwork, and communication skills, empathetic.

Method of Application
Interested and qualified candidates should forward their CV to: jobs@nga.ngosafety.org using the position as the subject of the email.


 



 
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