NGO Job Openings: HR and Admin Assistant (Internal) and MEAL Officer (External) at Albarka Health Spring Foundation (AHSF)
Albarka Health Spring Foundation (AHSF) is a non-profit and a non-governmental organization founded in 2012 by a group of young researchers, it was incorporated by Corporate Affair Commission (CAC/IT/91613) in 2016. Our mission is to improve the quality of lives of children, women, elderly and other marginalized vulnerable groups through human development and interventions to strengthen communities.
We are recruiting to fill the position below:
Job Title: HR and Admin Assistant (Internal)
Location: Sokoto
Reporting to: HR Officer
Contract Duration: 1 year, subject to renewal.
Project Funding: CBM International
Details
Albarka Health Spring Foundation with funding from CBM International will implement the BMZ-Transitional Development Aid funded Project in Sokoto State, towards strengthening the resilience of vulnerable households in selected communities of Sokoto South, Dangeshuri, Rabah and Wurno LGA’s.
The project will support IDPs, host, refugee and returnee communities especially women-led households and persons with disabilities (PWDs) to improve their food security through increased and diversified household income, their health and hygiene situation, improve the provision of comprehensive and accessible WASH services, especially for women with and without disabilities Vulnerable people, who experience sexual, gender-based or disability-related violence, have learnt coping and resilience mechanisms and improved their psychosocial well-being through the protection services provided.
Strategic Project Objective
Strengthening the Resilience of Internally Displaced Persons and Vulnerable Households in Host Communities in Northwestern Nigeria (Sokoto State).
Job Description
The purpose of the assignment is to provide professional administrative and HR support to the BMZ TDA project under the leadership of the HR & Admin Officer.
The Admin/HR Assistant will provide administrative/HR support for the effective implementation of activities in Sokoto.
The job holder will also undertake other support duties including, but not limited to covering for the front desk, arranging travel and meetings/workshops for the Sokoto office.
Key Areas Responsibilities
General Administration:
Carry out the filing of relevant materials and documents.
Supervises Office Assistants and or cleaners to ensure office premises/guest houses and environs are clean and well maintained
Coordinate and monitor usage of all office equipment & supplies by ensuring that the equipment in the office are working well and promptly reporting any malfunctions/repairs needed/changes to be made as they arise, and supplies replenished promptly.
Maintain general office equipment tracker: regularly evaluate and request for repairs/replacement as and when required.
Ensure that the front desk/reception is always kept tidy and presentable with all necessary materials (Pen, paper, visitors form etc.)
Coordinate team members to ensure that external guests are promptly attended to. Avoid prolonged stay of guests at the reception.
Receive AHSF staff visiting the Sokoto office and provide workspaces and relevant supplies as may be required.
Event planning and coordination – support program staff during workshops, training and events (local, internal and external – e.g., booking venue/room, setting up conference calls e.t.c and ensuring action points are shared in good time.
Disseminate formal communications to staff as directed by Line Manager
Ensure that meeting rooms for receiving guests and staff are kept clean and usage managed.
Take minutes of the weekly staff meeting
As directed by the Line Manager. Prepare meeting agendas, track actions and key dates.
Provide support to the Team Leader including diary and inbox management, arranging meetings, dealing with enquiries as requested.
Ensure required cleaning items and toiletries are always available.
Ensure the Sokoto Office is well equipped, has sufficient levels of supplies (consumables, stationery & equipment etc).
Ensure compliance with Albarka Health Spring Foundation Quality Standards, Global policies and Guidelines.
Assist in the purchase of small sundry office supplies from Petty Cash for the office at large, and process invoices and expense claims as required.
Ensure the staff movement board is well maintained and up to date.
Perform other duties and responsibilities as assigned by the Line Manager.
Other Responsibilities:
The post holder may carry out other duties in addition to, or instead of those outlined above which may reasonably be required from time to time, to assist HR & Admin and Supply Chain department by providing cover when any of the colleagues are on leave or because of increased level of Field Office activities.
Human Resources:
Support in maintaining personnel filing system in both soft and hard for HR/Admin department
Assist the HR Officer with conducting recruitment for volunteers across thematic programmes.
Follow-up with Head Office and Field HR focal persons on recruitment documents
Responsible for maintaining all recruitment documentation in line with AHSF guideline
Track probation and prepare confirmation letters as required.
Ensure compliance with all relevant Albarka Health Spring Foundation policies and procedures with respect to child safeguarding, code of conduct, Global anti-harassment policy, fraud policy, equal opportunities and other relevant policies
Requirements.
Administrative & General Skills:
Level of Education - HND / B.Sc. in Social Sciences / relevant field of studies.
Minimum of one year of relevant work experience.
Must have an NYSC discharge certificate/exemption certificate.
Excellent planning and organizational skills, with proven administrative skills.
Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
Ability to manage time and diary.
Ability to manage vendors.
Excellent interpersonal and communication skills; written and verbal communication; fluent in English.
Understanding the local language is a plus.
Strong teamwork, with the ability to support colleagues and request support as and when required.
Computer literate and knowledge of Word, Excel and Outlook.
Note
AHSF is an Equal Opportunity Employer AHSF considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
The AHSF and AHSF workers must adhere to the values and principles outlined in AHSF - Standards for Professional Conduct. These are Transparency, Accountability, Partnership, Integrity, Team work (TAPIT). In accordance with these values, the AHSF operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
People with disabilities are encouraged to apply.
Women are strongly encouraged to apply.
Next Job
Job Title: MEAL Officer (External)
Location: Sokoto
Reporting to: Programs Manager
Contract Duration: 1 year, subject to renewal.
Project Funding: CBM International
Details
Albarka Health Spring Foundation with funding from CBM International will implement the BMZ-Transitional Development Aid funded Project in Sokoto State, towards strengthening the resilience of vulnerable households in selected communities of Sokoto South, Dangeshuri, Rabah and Wurno LGA’s.
The project will support IDPs, host, refugee and returnee communities especially women-led household and persons with disabilities (PWDs) to improved their food security through increased and diversified household income, their health and hygiene situation, improve provision of comprehensive and accessible WASH services, especially for women with and without disabilities Vulnerable people, who experience sexual, gender-based or disability-related violence, have learnt coping and resilience mechanisms and improved their psychosocial well-being through the protection services provided.
Strategic Project Objective
Strengthening the Resilience of Internally Displaced Persons and Vulnerable Households in Host Communities in Northwestern Nigeria (Sokoto State).
Main Tasks and Responsibilities
Monitoring and Evaluation:
Develop and implement MEAL frameworks and systems for the project, ensuring compliance with AHSF and CBM International standards.
Conduct regular field visits to monitor project sites and activities within Sokoto state.
Ensuring adherence to MEAL frameworks.
Data Management and Analysis:
Collect, analyze, and interpret quantitative and qualitative data to assess the impact of project activities in Food Security and Livelihood, Health and WASH, and MHPSS and Protection sectors.
Maintain a comprehensive database of all MEAL-related data and prepare detailed reports on project performance, including success stories, challenges, and recommendations.
Accountability:
Implement feedback mechanisms to ensure community participation and transparency in project implementation.
Document, address, and utilize feedback and complaints from beneficiaries to improve project performance.
Learning:
Identify and document lessons learned, best practices, and case studies from the project.
Facilitate learning sessions and workshops to share MEAL findings with project staff, donor and stakeholders.
Capacity Building:
Provide training and support to project staff and partners on MEAL principles, tools, and practices.
Develop training materials and manuals on MEAL for internal and external stakeholders.
Coordination and Reporting:
Coordinate with project teams to ensure integration of MEAL activities into project planning and implementation.
Prepare and submit regular MEAL reports to the Programs Manager and CBM International, ensuring timely and accurate reporting.
Compliance:
Ensure all MEAL activities comply with Donor/AHSF policies and procedures and adhere to ethical guidelines and standards.
Additional Duties:
Perform other duties as assigned by the Programs Manager/state coordinator to support the overall project objectives.
Requirements
University Degree in Social Sciences, Statistics, Development Studies, or other relevant disciplines.
Minimum of three (3) years of professional experience in a similar role, preferably within donor-funded programs.
Strong knowledge of MEAL principles, tools, and methodologies.
Proficiency in data analysis software (e.g., SPSS, STATA, Excel).
Excellent report-writing and communication skills.
Ability to work effectively with diverse teams and stakeholders.
Fluency in written and oral English.
Ability to adopt geographical context into work.
Understanding the local language is an added advantage (Hausa).
Note
AHSF is an Equal Opportunity Employer AHSF considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
The AHSF and AHSF workers must adhere to the values and principles outlined in AHSF - Standards for Professional Conduct. These are Transparency, Accountability, Partnership, Integrity, Team work (TAPIT). In accordance with these values, the AHSF operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
People with disabilities are encouraged to apply.
Women are strongly encouraged to apply.
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