Skip to main content

Job Opening: Administrative Assistant (OAG) at the Economic Community of West African States (ECOWAS)

The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.

We are recruiting to fill the position below:

Job Title: Administrative Assistant (OAG)

Job Code: 200003789
Location: Abuja
Institution: Office of the Auditor General of ECOWAS Institutions
Grade: G4/G5/G6
Status: Permanent
Line Supervisor: Administrative Officer

Mandate of OAG

The Office of the Auditor General of ECOWAS Institutions (OAG) is an independent assurance office established to assist the ECOWAS Governance Bodies, in particular, the Council of Ministers and Audit Committee to carry out their oversight functions and promote good corporate governance, accountability, and value for money in all Community Institutions, Specialized Agencies and Offices. Deriving its mandate from the ECOWAS Council of Ministers, it is tasked to conduct Community-wide Financial Audits, Compliance Audits, Performance Audits, Investigations, and other Special Audits. The OAG structure comprises an Audit Directorate, a Directorate for Program Performance Audit, and an Internal Services Division. It is headquartered in Abuja, Nigeria.
Role Overview

Under the guidance and direct supervision of the Administrative Officer, the incumbent will assist in carrying out the administrative duties revolving around managing the administrative, procurement and protocol functions.
He will assist in the initiation and implementation of best and effective practices in administrative functions.
Role and Responsibilities

Assist in the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, considering the most effective use of resources.
Support in the Monitoring and control of budgetary allocations through regular reviews and provides effective monitoring reports and data thereby identifying deviations from plans and proposes corrective measures
Develops clear goals that are consistent with agreed strategies; identifies priority and assignments, adjusts priorities as required, allocates appropriate amount of time and resources for completing work
Provides performance advice to staff and management and foresees risks and allows for contingencies when planning, monitors and adjusts plans and actions as necessary using time efficiently
Assist in the production of major/complex reports for management
Carry out smooth operation of the administrative functions including work environment, space, equipment, and information retrieval system
Assist in identifying the operational needs and develop and support the implementation of the rules to facilitate the workflow process
Provide information to staff regarding office administration procedures, processes, and practices
Assist in the implementation of all the initiatives that will enable a rational management of the material, human resources (logistics and procedures)
Assist in the preparation of objective, accurate, coherent reports in conformity with ECOWAS Rules and Regulations
Provide technical and logistical assistance in the organization of activities
Provide support to the Office in the analysis and review of incoming and outgoing files and documents
Performs other duties as assigned by the supervisor.
Scanning /Archiving of all documentations regarding administrative processes
Writing of Internal Memos/Circulars/Letters on administrative activities
Any other duties as may be assigned by the supervisor.
Academic Qualifications and Experience

Brevet de Technicien Superior (BTS)/ Ordinary National Diploma (OND) in Business Administration, Public Administration or in a similar field from a recognized Institution.
5 years’ experience in administrative services or related areas in an international public organization with administrative experience in contract management and/or contract administration
Broad knowledge of internationally recognized procurement standards and of phases of international procurement techniques and operations used in contracting for a diverse range of goods and services
Knowledge of contract law and of quantitative methods to assist in the measurement of supplier capacity systems.
Age Limit:

Be below 50 years old. This provision does not apply to internal candidates.
ECOWAS Key Competencies:

Ability to assume a credible presence when explaining rules, standards and expectations (e.g. deadlines) to ensure compliance and work expectations are met;
Ability to motivate self and/or others to engage in discussions that will result in recommendations to improve processes, templates or other work tools;
Ability to engage in positive approaches to team work, participate actively in discussions and the achievement of team goals;
Ability to take responsibility for own career and performance with the occasional guidance from the supervisor/mentor
Ability to build capacity of self and others by sharing knowledge, tools, expertise and experience with others to remain proficient and well informed in the execution of assigned role.
Interpersonal, listening and multitasking skills with a good understanding of client service responsibilities and role in representing ECOWAS values in all interactions
Ability to take initiative to resolve routine problems associated with assigned tasks using good judgment in involving colleagues or superiors as required
Ability to work as part of a team with the ability to explain client interactions to resolve concerns, problems and improve services;
Ability to manage own time effectively and organize own work area in a manner that will meet performance expectations related to assigned client services
Ability to direct people to the appropriate source for further information and ask for help when overwhelmed with client demands.
Ability to apply culturally relevant and appropriate approaches with people from diverse cultural backgrounds;
Good diversity management skills to interact with individuals in a manner that is culturally appropriate and in accordance with ECOWAS rules/policies
Ability to recognize preconceived notions and stereotypical views of certains groups and individuals and to successfully adopt inclusive and culturally appropriate behaviors;
Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
Knowledge of diversity management as it relates to daily work expectations and assigned tasks.
Knowledge of the ECOWAS mandate and operational goals of relevance to assigned responsibilities
Ability to keep up-to-date with Departmental activities, schedules and goals of pertinence to own work team, functional area
Knowledge of ECOWAS procedures relevant to assigned work and the ability to apply sound judgment in their application
Demonstrated strong interest and commitment to ECOWAS values and activities in daily assumption of duties
Excellent ability to maintain, process and provide accurate information as part of assigned tasks;
Ability to organize files and information for easy retrieval and record keeping;
Ability to spot mistakes, act promptly to correct them and learn from experiences;
Knowledge and ability to challenge and question fundamental assumptions regarding accepted ways of doing things in the spirit of improvement.
Ability to use current technology to communicate effectively e.g. office software programs, including spreadsheets, word processing and graphic presentation software
Ability to type and format presentations, reports, manuals, newsletters, website content and proficiency in information communication technologies (ICT)
Well-developed information sharing skills using technology and in accordance in established processes and practices;
Advanced verbal assertiveness and communication skills with a demonstrated ability to acknowledge and understand the validity of others’ viewpoints and to respond in a constructive manner
Proficiency in information communication technologies(ICT)
Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
Ability to allocate time for specific task in a manner that will meet deadlines and quality/quantity expectations.
Good organizational skills with an excellent ability to break down work into smaller parts and focusing on the most important steps first
Ability to contribute to maintaining organizational performance standards throughout implementation of new processes, practices and plans adopted by the Department and of relevance to assigned tasks
Ability to monitor progress and to consider new goals in the context of assigned responsibilities
Ability to follow through with commitments made to others.

Salary
UA20,527.07 – UA62,185.62 / USD46,387.61 – USD62,185.62 Annually.

Method of Application
Interested and qualified candidates should send their correctly filled Job Application Form, CV and Motivation Letter to: oagadminasst@ecowas.int using the Job Title as the subject of the mail.


Note

Assessment of qualified candidates may include a written exercise and a competency-based interview.
This position is subject to local recruitment pursuant to article 9 (3) of ECOWAS Staff Regulations (revised 2021). Candidates shall be recruited from ECOWAS citizens who are resident in the member state where the position has been advertised.
Potential candidates must be under 50 years of age.
Female applications are encouraged.
Only shortlisted candidates will be contacted.
Applications initially submitted with only the CV remain acceptable.

Comments

Popular posts from this blog

Job Openings: Mechanical Technician and Instrument Technician at Chevron Nigeria Limited (CNL)

Chevron Nigeria Limited (“CNL”) is a leading integrated energy company. CNL operates under a joint venture arrangement with the Nigerian National Petroleum Company Limited. CNL and its affiliates in Nigeria have assets on land and in near offshore regions of the Niger Delta, and interests in non-operated fields as well as extensive interests in deep water operations in Nigeria. CNL upholds integrity, trust, diversity, and ingenuity as a company and among its employees. We strive to provide equal opportunities to all qualified individuals in our recruitment process in accordance with applicable laws and regulations. We are recruiting to fill the position below: Job Title: Mechanical Technician Job Requisition ID: R000060255 Location: Escravos, Delta Job type: Full-time Job Description Summary The Mechanical technician role installs, tests, inspects, maintains, repairs, overhauls and calibrates mechanical equipment, ensuring the equipment is maintained in compliance with Chevron procedur...

Job Opening: Graduate Engineers at Seflam SGL Limited (Rivers & Lagos)

Seflam SGL Limited is an indigenous provider of Engineering, Procurement, Construction and Installation (EPCI) services in West Africa with over 17 years experience servicing Oil and Gas majors including ExxonMobil, Chevron, Total and Shell. Our mission is to help our Clients achieve the highest level of safety, quality and valued added results at optimal cost in the execution of our Projects. We are recruiting to fill the position below: Job Title: Graduate Engineer Locations: Port Harcourt, Rivers and Lagos Employment Type: Full-time Description Are you Passionate and ready to jumpstart your career in Engineering? We have opportunities for HND Engineering Graduates. Requirements Candidates must be a graduate (HND) from 2022 to 2024 in any of the following courses: Civil Engineering, Mechanical Engineering, Electrical Engineering, Electronics Engineering, Instrumentation Engineering, Petroleum Engineering, Structural Engineering, Telecommunication Engineering, Mechatronic Engineering....

NGO Job Opening: Nigeria Customer Experience Coordinator at One Acre Fund

One Acre Fund, founded in 2006, supplies 1 million smallholder farmers with the agricultural services they need to make their farms vastly more productive. Our 8,000+ team is drawn from diverse backgrounds and professions. With operations across six core countries in Africa, we make farmers more prosperous by providing quality farm supplies on credit, delivered within walking distance of farmers’ homes, and agricultural training to improve harvests. On average, the farmers we serve harvest 50 percent more food after working with One Acre Fund. We are recruiting to fill the position below: Job Title: Nigeria Customer Experience Coordinator Location: Minna, Niger Preferred Start Date: As soon as possible About the Role We are looking for a passionate Customer Experience Coordinator, who will manage the primary points of contact for our customers, ensuring every interaction is an outstanding experience. You will manage inquiries, resolve complaints, and proactively reach out to customers ...

Job Openings: HSE Specialist and HR Generalist at Chevron Nigeria Limited (CNL)

Chevron Nigeria Limited (CNL) is one of the largest oil producers in Nigeria and one of its largest investors. In Nigeria, we operate under a joint-venture arrangement with the Nigerian National Petroleum Corporation (NNPC) for the onshore and offshore assets in the Niger Delta region. Chevron also has extensive interests in multipartner deepwater operations. We operate the Agbami Field, one of Nigeria’s largest deepwater discoveries. We also have a nonoperated interest in the Usan Field. We are recruiting to fill the position below: Job Title: HSE Specialist Job Requisition ID: R000059318 Location: Lagos Job type: Full-time Job Description Summary Ensures worksite safety and compliance with Health, Safety and Environmental (HSE) regulations. Demonstrate a strong ability to identify hazards, conduct risk assessments and implement effective control measures. Proficient in training personnel on HSE principles and conducting inspections/audits to ensure continuous improvement. Collaborate...

NGO Job Opening: Program Officer - OVC at the Institute of Human Virology, Nigeria (IHVN)

The Institute of Human Virology Nigeria (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis (TB) and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. We are recruiting to fill the position below: Job Title: Program Officer - OVC Location: Katsina Scheduled Work Time: Monday – Friday (Flexibility, willing to travel and work weekends) Reports to: Regional Manager /Program Manager-OVC Description and Objectives The Program Officer OVC under the supervision of the Regional Manager and Program Manager, he/she will be responsible for facilitating direct field level implementation of OVC interventions, including identification and enrolment of OVC beneficiaries and their caregivers, identification of OVC eligible for preventive interventions, management of clinical schedules and mobilization and referral of beneficiaries for serv...

Job Openings: Customer Service Agent at Denna Rossi Limited (DRL). Business Development Executive at HRM & Logistics Support Services

Denna Rossi Limited (DRL) is a Fast Moving Consumer Goods company (FMCG) with registered head office in Port Harcourt, Nigeria The "IVANA" name is a registered Trade Mark in the category of all beverages containing fruit juices, drinks. Bottled water, flavored water and table wine are equally registered brands. Other products to be distributed by the company which are basically wines and cocktail drinks are Domkeller red and white wine, Ibiza cocktail (red and white), Adelisa Champagne and Celine Red Wine (Non-alcoholic). Our Mission is: "To deliver the highest value to our customers, distributors, agents , employees and shareholders as the leading beverages and distribution company while helping all to live healthy lives". We are recruiting to fill the position below: Job Title: Customer Service Agent Location: Port Harcourt, Rivers Employment Type: Full Time Job Brief We currently seek a customer-oriented service representative to join our team. Our target is to e...

NGO Job Openings: Cleaner at Medecins du Monde (MdM) (Salary 150,000 - 200,000). Data Supervisors - Outlet Survey at Malaria Consortium (8 Openings)

Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016. We are recruiting to fill the position below: Job Title: Cleaner Location: Kastina Employment Type: Full-time Job Summary Under the responsibility of the HR/Admin Officer and with technical links with the logistic department, the Cleaner is responsible for Cleaning and maintaining, MDM Offices and Guest Houses and the premises  S/He works within the organization policies and procedures in order to guarantee rigorous...

UAC Foods Limited Management Trainee Program 2024. Management Specialist at UAC Foods Limited

UAC Foods Limited is a leading manufacturer and Marketer of tasty, nourishing convenience foods. The business is a joint venture between UACN Plc of Nigeria with 51% equity stake and Tiger Brands of South Africa with 49%. We are a quality conscious company and always aim to add value to our consumers with our rich basket of Snacks, Beverage and Dairies products. Our foremost act of social responsibility is the nutritious, hygienic and safe products that we consistently give to Nigerians. Staffed with the right people in key Technical, Production and Customer Service Units coupled with our rich culture of innovation spanning many years, we have remained a dominant player in the food industry. Our company pioneered the Sausage Roll market in 1952 and for over 50 years, Gala has kept Nigerians going in their journey to success. Applications are invited for: Title: Management Trainee Program Location: Nigeria Job Type: Full-time Requirements Candidates should possess a B.Sc. or HND with a ...

Opportunity For Young Graduates: Graduate Management Trainee and Packaging Manager at International Breweries Plc.

International Breweries Plc - Our Dream is to bring people together for a better world. Beer, the original social network, has been bringing people together for thousands of years. We are committed to building great brands that stand the test of time and to brewing the best beers using the finest natural ingredients. Our diverse portfolio of well over 400 beer brands includes global brands Budweiser, Corona and Stella Artois; multi-country brands Beck’s, Castle, Castle Lite, Hoegaarden, and Leffe; and local champions such as Aguila, Bud Light, Jupiler, Klinskoye, Modelo Especial, Quilmes, Skol, and Victoria. We are recruiting to fill the position below: Job Title: Graduate Management Trainee Location: Nigeria Employment Type: Full Time Job Summary Our Graduate Management Trainee (GMT) Program is an important pipeline to unleash that potential - developing future leaders to ensure our business is ready to meet the moment. Since inception, our GMT program has resulted in over 2,300 hires...

Job Opening: Medical Administrative Assistant (Remote) at Placid Health Limited

Placid Health Limited - Our mission is to provide the best mental health care in a compassionate environment through telehealth. We offer expert diagnosis and treatment of adolescent and adult psychiatric disorders including anxiety, depression, ADHD, bipolar disorder, chronic stress, and panic disorder. We are recruiting to fill the position below: Job Title: Medical Administrative Assistant Location: Remote Employment Type: Full-time Job Description Perform administrative tasks remotely to support healthcare operations, ensuring efficient and organized patient care while gaining practical experience in medical administration. Job Roles: Administrative Support Patient Services Data Management Communication Digital Organization. Detailed Job Functions Answer and direct phone calls, respond to voicemails, and manage email correspondence Manage electronic health records (EHRs), update patient demographics, and schedule appointments Process payments, verify insurance, and handle billing i...