NGO Job Opening: Admin / HR Officer at Global Village Healthcare Initiative for Africa (GHIV Africa)

Global Village Healthcare Initiative for Africa (GHIV Africa) is a Non-governmental, Non-for profit humanitarian/Developmental organization which started in 2014. We deliver assistance to affected populations before, during and after crisis situations. GHIV Africa was founded to mitigate the health deficit in Africa and to provide all forms of assistance leading to improved quality of life.

The organization is equally poised to support the delivery of healthcare services at the doorsteps of every African village by bridging the gap between primary health care delivery and tertiary health care services through a robust referral system. We offer assistance in need to the most vulnerable population regardless of their religion, race, gender and or political affiliation. Our decisions as an organization are not based on political, economic or religious interest but solely on needs of the affected population.

We are recruiting to fill the position below:

Job Title: Admin / HR Officer

Location: Benue

Employment Type: Contract

Contract Duration: 3 months with possibility of extension

Department: Admin / Human Resource

Duties and Responsibilities HR Functions

Put out job advert for recruitment.

Invite selected candidates for interviews and ensure candidates have proper documentation during interviews

Make out candidates offer checklists. Do reference letters to referees and collate reports for candidates’ personnel files.

Ensuring that an electronic and hard copy filing system is maintained for HR documents;

Facilitating staff orientation, trainings on HR policy and procedure.

Assign staff numbers and pass to Administration for identification cards & to IT for email addresses.

Print and circulate employee policy manual.

Ensuring that administrative processes for employee separations are followed properly, and that necessary documentation and information is recorded for the processing of end of contracts.

Updating the HR shared folder with all available templates, policies, and forms;

Ensuring that the filing system is maintained for HR documents;

Acting as the focal person for collecting exit documents and preparing the quarterly and annual Exit Analysis and Turnover reports;

Tracking the Probation review and performance appraisal due dates for all staff and follow up with managers and Heads of Department to ensure they are received in a timely manner.

Tracking the performance appraisal due dates for all staff and follow up with managers and Heads of Department to ensure they are received in a timely manner.

Extracting and tracking relevant training information from performance appraisals and follow in on the Organization’s Training Plan.

Other relevant duties assigned.

Duties / Responsibilities

Administrative Functions:

Prepare and draft all administrative letters, documents for memorandum of understanding (MOUs) and agreements for the project. 

Coordinate and manage day to day administrative related activities provides support to staff.

Prepare and organize meetings, training, schedules and other official activities.

Manage Office and field supplies.

Distribute and store correspondence e.g. letters, emails and packages

Participate in all recruitment processes

Arrange travel and accommodation

Management database of interlocutors.

Requirements and Skills

Educational requirements:

Bachelor’s degree in Human Resources, Business Administration, Management, or a related field.

(Optional but beneficial): HR certifications like SHRM-CP, CIPD, or HRCI. Additional administrative or management certifications can be advantageous.

Experience:

2-3 years working experience in HR or administrative roles.

Familiarity with HR software, employee management systems, and administrative tools.

Skills:

Communication skills (both written and verbal) for interacting with employees and management.

Organizational skills for managing various tasks and records.

Knowledge of labor laws and HR best practices.

Problem-solving skills to address employee issues and administrative challenges.

Proficiency in Microsoft Office and other relevant software (e.g., payroll systems, applicant tracking systems).

Soft Skills:

Attention to detail, confidentiality, and ethical judgment.

Time management to handle multiple responsibilities efficiently.

Interpersonal skills to build positive relationships with staff and management.

Personal Attributes:

Empathy and Compassion: Demonstrates a genuine concern for the well-being of vulnerable individuals.

Integrity: Maintains the highest ethical standards in all professional activities.

Resilience: Capable of working under challenging conditions and managing stress effectively.

Problem-solving: Proactive in identifying issues and implementing solutions.

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