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NGO Job Opening: Procurement Officer at the International Rescue Committee (IRC)

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position below:

Job Title: Procurement Officer

Requisition ID: req55528
Location: Gusau, Zamfara
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Work Arrangement: In-person

Project Overview

The BHA (Bureau of Humanitarian Assistance) project, “Integrated Emergency Response to the Displaced Population in Zamfara, Sokoto, And Katsina States, Northwest Nigeria’ depending on fund availability will be carried out by a consortium led by the International Rescue Committee (IRC) in collaboration with the Alliance for International Medical Action (Alima), Cooperazione Internazionale (COOPI), and Life Helpers Initiative (LHI), aims to leverage each partner's expertise to provide immediate humanitarian assistance to internally displaced people populations through area-based approach.
The Consortium partners will provide an integrated multisectoral intervention in Health, Nutrition, WASH, Protection, and Multi-purpose Cash Assistance (MPCA) activities in Zamfara, Katsina, and Sokoto states in collaboration with state governments, UN organizations and other key actors in Northwest Nigeria.
The project will be implemented by a dedicated support, quality assurance, and coordination team, who will work closely with all partners through a management unit of well-structured consortium governance for the activity.
Key Responsibilities

Procurement:

Responsible for implementing procurement plans & strategies and ensuring all program procurement needs are met on time in accordance with GSC and donors’ standards
Support in the development of procurement specifications
Processing approved Purchase requests through the procurement software (Integra) and ensuring data accuracy.
Participate in tender meetings & evaluations.
Prepare bids analysis and other bidding documents for approval.
Conduct negotiations with suppliers that are transparent and documented.
Demonstrate value for money in procurement.
Review procurement documents for accuracy before taking payment for approval.
Perform Market Analyses by collecting, organizing, and analyzing market data and financial reports
Support in development of procurement specifications and scope of work.
Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
Review procurement documents for accuracy before submission for review and approval.
Monitor the assigned procurements to ensure timely and efficient execution.
Ensure effective communication between operations team, requestors and suppliers

Contract Management:

Responsible for managing contracts and supplier performance to ensure that terms & conditions, and standard operating procedures are adhered to as provided by GSC.
Preparing and executing contracts for recommended bidders
Timely renewal of running contracts.
Execute contracts against set performance indicators.

Supplier Management:

Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes:
Maintain suppliers’ files and documentation
Documents supplier performance
Maintain supplier performance scorecards.

Compliance and Ethics:

Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned).
Identifying and analyzing compliance risk in procurement processes.
Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
Identifying and reporting procurement red flags,
Implementing internal and external audit corrective action plans (CAPs)
Identify, document and timely report any IRC procurement deviations following the mechanism in place for appropriate follow-up.
Ensure all staff (international and national) are familiar with and comply fully with the IRC Way policies.
Implement and sustain segregation of duties in procurement and other related functions.
Review and provide feedback on assigned supply chain reports submitted by the country office.
Develop and support the implementation of improvement plans.
Promptly Inform your Supervisor of any areas of concern or potential or suspected supply chain policy violations.
Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. implementing a post-audit corrective action plan)

Key Working Relationships:

Position Directly Reports to: Supply Chain Manager  
Position directly supervises: Nil

Qualifications

Diploma or Degree in a relevant field.
Must possess at least three (3) years’ experience in Supply Chain management
Minimum of 3 years working experience
Competency in Microsoft suites ( Ms word, excel, PPT,outlook)
Must have cognate skills in computer appreciation.
Must have experience working with ERP.
MUST possess a high level of integrity and with good interpersonal skills
Ready to work in difficult environmental conditions.

Demonstrated Skills and Competencies:

Excellent negotiator and good communicator
Flexible and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.
Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision.
Should be willing, ready and able to perform other duties as delegated to him/her by the supervisor while maintaining a high level of confidentiality.
Excellent interpersonal, organizational, and time management skills.
Ability to work in and as a team.
Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

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