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NGO Job Opening: Projects Coordinator at the International Rescue Committee (IRC)

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position below:

Job Title: Projects Coordinator

Requisition ID: req55458
Location: Maiduguri, Borno
Sector: Program Administration
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Work Arrangement: In-person

Scope of Work

The Projects Coordinator (PCo) is responsible for supporting project implementation and project health across the IRC Nigeria portfolio. S/he plays key role in activity implementation and budget management.
The PCo should have a good knowledge and understanding of project cycle management with an emphasis on project implementation, learning and capacity building.
The PCo reports to the Senior Projects Coordinator. As a key member Project Management Unit (PMU), the PCo must also maintain close working relationships with the Senior Program Coordinator(s) and Technical coordinators/managers; as well as the grants, finance and operational support units.
Responsibilities

Activity Implementation:

Support the Senior Projects Coordinator in the implementation of projects, ensuring alignment to activity plans, procurement plans and budgets.
Assist implementation teams with the development of detailed implementation plans and item forecasts.

Budget Management:

Support the scheduling and coordination of BVA meetings, including documenting and tracking the completion of action points. 
Contribute to healthy project spending trends, using tools such as Power BI, Integra, budget versus actual reports.
Design budget tracking tools, to support field coordinators and implementation teams analyze spending trends.

Project Cycle Meetings:

Support the scheduling and tracking of project cycle meetings, including documenting and tracking the completion of action points.
Actively participate in project cycle meetings and contribute to addressing root causes of over/underspending.

Coordination:

Support internal coordination mechanisms, including monthly coordination meetings, and ad-hoc meetings between sectors.
Contribute to ongoing problem-solving and the establishment of systems and processes within the country program, focused on the new project management structure.

Strategic Planning:

Participate in the implementation and review of the strategic action plan (SAP) for IRC Nigeria Country Program reflecting field realities
Participate actively in the Country Leadership Group.
Others:

Lead the identification of capacity gaps among senior outcome managers across all field bases.
Provide systematic training, coaching and mentoring to senior outcome managers to ensure they are able to effectively deputize field coordinators.

Key working relationships:

Position Reports to: Senior Projects Coordinator
Other key contacts: Field Coordinators, SAMs, Technical leads, Sector Leads, Finance leads, Supply Chain leads.

Qualifications

Master’s Degree preferred (management-related or general operations preferred);
Minimum of five years’ experience managing operations and/or projects in INGOs in developing countries.
Demonstrated management and leadership skills, including team management and staff development.
Experience in Project management, Project implementations, Budget tracking preferably in conflict-impacted settings.
Excellent management, organizational, interpersonal, and cross-cultural communication skills.
Strong problem-solving, analytical and decision-making skills, preferably including negotiations and conflict resolution skills.
Strong computer skills in Microsoft Office, Excel, Word, and Outlook.
Flexibility, ability to work independently and meet deadlines.
Fluency in English.
Commitment to IRC Way.

Computer/Other Tech Requirements:

Proficiency in MS Office software suite – including Word, Excel, Power BI, PowerPoint and Outlook.
Experience working with databases and/or other tracking systems.

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